Payroll Manager

Job Title: Payroll Manager
Location: Weybridge
Business Area: Midstream, Oil&Gas

Are you a payroll professional with a passion for precision and a knack for navigating complex payroll structures? We’re looking for a highly organised and experienced Payroll Manager to oversee the payroll function for our midstream business, supporting approximately 450 employees based at the Prax Lindsey Oil Refinery.

Position Overview
The role will require the management of payroll processing, ensuring accuracy and compliance, and handling various employee benefits and other allowances specific to our midstream business. The ideal candidate will be highly organised, have strong technical payroll knowledge and excel skills, and be comfortable dealing with complex payroll structures and benefits.

Key Responsibilities:

Payroll Management:

• Oversee the preparation and timely processing of payroll for approximately 450 employees in the payroll system IRIS.
• Accurately process deductions, benefits, allowances, and other payroll adjustments (eg. car allowances, share schemes, pensions including AVCs).
• Ensure all pay-related matters are compliant with legal and regulatory requirements.
• Provide employees with clear information regarding payroll, benefits, and related matters.
• Address payroll discrepancies and resolve employee queries effectively.
• Ensure payroll records are up to date and complete for all employees.
• Be the first point of contact for payroll and benefits related queries from the refinery.

Benefits Administration:

• Assist the Head of Payroll and Benefits in managing the administration of complex employee benefits and any other bespoke benefits provided within the midstream business.
• Work with HR and Finance to ensure accurate reporting and seamless integration with payroll.
• Maintain and update records of employee benefits, ensuring compliance with company policy and legal requirements.
• Maintain holiday systems and accurately input information onto the SAP system.

Compliance and Reporting:

• Ensure all payroll-related tax filings, statutory payments, and other compliance obligations are met (eg. HMRC payments, pension contributions).
• Prepare monthly payroll reports for senior management, finance and business teams.
• Assist with annual internal and external audits relating to payroll and benefits.

Process Improvement:

• Continuously review and improve payroll processes to increase efficiency and ensure accurate and timely payroll delivery.
• Work closely with HR (including the payroll managers for other entities) and Finance to implement new systems or align processes.

Confidentiality & Data Protection:

• Ensure that payroll and personal employee data is handled with the utmost confidentiality.

Budget & Financial Responsibilities/ Admin Support

• Support annual processes including pay review and budgetary preparation.
• Support the HR team with administrating changes in the HR System.
• Raise and manage necessary PR’s and complete SAP processes.

Qualifications and Experience:

• Proficiency in excel and payroll software (eg. IRIS and SAP systems).
• Proven experience as a Payroll Manager or in a similar payroll management role, ideally in an oil and gas or complex business environment.
• Strong knowledge of payroll systems, tax regulations, and employee benefits administration.
• Experience managing complex benefit structures, including share schemes, car allowances, and pensions.
• Excellent attention to detail and strong organisational skills.
• Excellent communication skills with the ability to interact with employees at all levels of the organisation.
• Experience using SAP Employee Central is advantageous.